Your clinicians talk.
Clinara listens.
Clinara sits in on treatment sessions, writes the notes, and gives your clinicians private coaching tips afterward. No typing, no extra work.
Great rapport building. Consider mentioning the underarm package when clients ask about pricing.
Notes saved
Just now
1 hr saved today
Documentation
The Problem
Your clinicians are brilliant practitioners.
But admin is killing their day.
1 hr
lost per clinician, every single day
After every session, clinicians sit down and type up treatment notes. Settings, reactions, follow-ups. Most of the time the notes are rushed, incomplete, or just skipped. That puts you on the wrong side of compliance and leaves the next clinician guessing.
Incomplete notes create compliance risk and poor continuity of care
$150K
in annual revenue left on the table
Clinicians are trained practitioners, not salespeople. They miss the easy moments to mention a follow-up treatment or a package upgrade. The money is sitting right there, but nobody can sit in every room coaching every conversation.
How It Works
Simple by design
Clinara runs in the background. Your clinicians don't need to do anything differently.
Record
An iPad in the treatment room listens to the consultation. Clients are told up front with a quick, friendly consent screen. It's framed as a note taker, not a recorder.
Analyse
The session is transcribed and the conversation is analysed: what treatments were discussed, what settings were used, how the client responded, and how the clinician communicated.
Deliver
Treatment notes land in your clinic management system within minutes. The clinician gets a private coaching summary with tips for next time.
What You Get
Two things come out
of every session
Treatment Notes
Auto-generated · 2 min ago
Treatment
Laser Hair Removal — Full Legs, Bikini Line
Settings
Soprano Titanium · 40J/cm² · 3Hz · Ice tip enabled
Observations
Mild erythema post-treatment, resolved within session. Client reported minimal discomfort. Skin type III, no adverse reactions.
Follow-up
Next session in 6 weeks. Recommended adding underarm package.
Structured Treatment Notes
Clinical notes written up and formatted for your clinic management system before the client is out the door. No typing required.
- Treatment type, areas, and device settings pulled from the conversation
- Client feedback and skin reactions noted
- Follow-up recommendations included without the clinician lifting a finger
- Clear enough for front-desk staff to read back over the phone
Private Coaching Feedback
After each session, Clinara scores the conversation against coaching frameworks and sends feedback to the clinician privately. Nobody else sees it.
- Missed upsell and cross-sell moments flagged
- Communication quality and client rapport scored
- Practical tips they can use in the next session
- Trends and patterns rolled up for management
Coaching Report
Private · For your eyes only
Overall Score
Above clinic average (74)
Suggestion
When the client mentioned wanting smoother skin for summer, that was a natural moment to introduce the full body package.
What Else It Does
More from every session
Notes and coaching are just the start. Clinara also spots revenue opportunities and follows up on them for you.
Post-Treatment Emails
Clients get a personalised follow-up email after their session with aftercare instructions, product suggestions, and a rebooking nudge. Written from what was actually discussed, not a generic template.
Next Best Action
After each session, Clinara figures out what the client should probably do next. A follow-up in six weeks? A package upgrade? A service they haven't tried? It surfaces the recommendation so your team can act on it.
Product Recommendations
Clinara picks up on what was discussed and suggests take-home products that actually make sense for that client. Skincare, aftercare, retail. Your team gets the recommendation and can mention it naturally.
Integrations
Works with the platforms
your clinic already uses
Clinara pushes treatment notes straight into your clinic management system. No copy-pasting, no double handling. Everything else about your workflow stays the same.
Don't see your platform? We're adding new integrations regularly. Let us know what you use.
Enterprise clinic management for multi-location brands
Modern scheduling and client management platform
Salon and clinic software trusted across ANZ and EMEA
Early Results
What we've seen so far
1 hr
Saved per clinician, per day
on documentation alone
2 days
Average adoption time
easy to pick up, no training needed
$150K
Annual revenue impact
estimated per 3-clinician location
+3
Extra clients per day
per clinician when notes write themselves
I could read that whilst the client's on the phone… I feel like I can hear that consultation in my head just based on those notes.
Nina
Front Office Coordinator · SILK Laser Clinics
From early adopter clinics running Clinara in live sessions
Who It's For
Who uses Clinara
Clinic Owners & Managers
See what happens in every treatment room
See how your whole team is documenting, coaching scores across the board, and where the upsell gaps are. You don't need to sit in on sessions to know what's happening.
- Pays for itself in time saved on day one
- See how your team is performing across locations
- Consistent, compliant notes without chasing anyone
- More revenue from better in-room conversations
Clinicians & Therapists
Focus on clients, not paperwork
No more staying back to finish notes. Clinara captures everything while you work, so you can actually leave on time and focus on the person in front of you.
- No typing after sessions
- Coaching is private, not surveillance
- Get better at upselling without it feeling forced
- Runs on a shared iPad, no personal device needed
Early Access
Get in early
We're rolling Clinara out to a handful of clinics first. Drop your email and we'll let you know when it's your turn.